Construction Project Assistant - Jacobsen Construction
Responsible for providing support to Senior Project Managers and Project Managers as well as the Operations Department. Responsibilities include facilitating the flow of project paperwork, administrative tasks, report creation and distribution, management of project plans and specifications, project documents, and contract activities for each designated project. Analyze, review, and revise systems and procedures on an on-going basis to accomplish operational tasks more effectively. Must be able to establish priorities, organize work, and maintain performance while managing competing priorities.
Verify and complete project start up activities including obtaining job number and setting up project folders on the network and in the project management software.
Scan project drawings and other project documentation including project manuals, and third party reports and update as revisions are issued.
Obtain permits and schedule inspections as requested.
Print drawings and project documents required for field operations and Project Managers.
Build Submittal, ASI, and RFI templates for each job, and assist with processing related documentation.
Maintain and update information in the project management software including contract input, Submittals, Change Orders, RFI’s, and executed sub-contracts.
Compose and/or type departmental correspondence including transmittals, sub-contracts, purchase orders, change orders, change directives, RFI’s, punch lists, etc. Ensure timely distribution after Project Manager’s review and approval.
Track and follow-up to ensure that signed sub-contracts and purchase orders are received in a timely manner.
Receive and process all supporting sub-contractor qualification documentation including insurance certificates, performance bond certificates, and license status.
Participate in in project turn-over meetings and job site meetings as necessary or as directed by your supervisor.
Maintain all project files and documentation in an organized and consistent manner.
Update job schedules as required or as requested.
Obtain and follow-up on document needed for project close out including as-built drawings and manufacturer warranties and equipment operation manuals.
Participate in project debriefings for each assigned project.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Satisfactory driving record.
Must pass criminal background check and drug screen testing.
Must be able to speak English proficiently.
Competency in the use of MS Office applications including Outlook, Excel, Powerpoint, and Word required.
Knowledge of MS Project and project management software such as Procore or Red Team preferred.
Familiarity with construction terminology.
Familiarity with construction law practices including liens and bonding preferred.
Superior organizational skills.
Ability to multi-task.
Ability to work in a “True-Team Environment” with an attitude of “Team First”.
Strong problem solving ability.
Ability to calculate percentages, and to solve basic math problems.
Excellent communication and interpersonal skills.
Ability to adopt missing policies and procedures needed in order to execute the business plan.
Must be able to work additional hours as might be necessitated by work-load in order to maintain project schedules.
16. High School Diploma.
17. Minimum of 2 years' of related experience in a general contracting environment or equivalent.